Help! I forgot my login details!

If it’s your password you’ve forgotten, you can request a reset email be sent to you.  Go to our website and click the green ‘log in or join book’ button in the top right of the screen. Now just click the ‘forgot password?‘ link.

forgot password link

You will be prompted to enter your email address then you need to hit the ‘Send forgotten password email’ button 🙂

But I’ve forgotten my email address too!

How did you manage that?! 😀 Get in touch with us – email hi@allyearbooks.co.uk or call the office on 01223 503259.  We can’t make any promises to let you straight back in, for security reasons we need to be 100% sure it’s you, not someone else trying to gain access to your account.

Adding backgrounds to your custom pages

You can add backgrounds to your custom pages to make them a bit more interesting, exactly how you do this depends of the software package you use, and you can find instructions in the software help, or by using google.  I’ve put instructions below for MS Word 2007 as this is one of the more common programs people use.

If you want to add a plain background to your page click onto the ‘Page Layout’ menu and click ‘page colour’ in the ‘page background’ section.  You can choose from a lot of different colours/textures for your background from here.

If you want to use an image as the background, you need to add it as a watermark, not as a background.  To do this, click ‘Watermark’ (next to ‘page colour’ in the image above), then ‘custom watermark’, then tick the ‘picture watermark’ button as shown below.

Once you’ve browsed your computer and found the image you want using the ‘Select picture’ button you need to make sure ‘Washout’ is unticked.  Click ‘Apply’ to see your changes, and make sure the scale of the image is ok – ie that it covers all of the page!  Once you’re happy with it, you can click ok and then close.

Your background image might still look a bit desaturated (washed out) but it isn’t – the system fades it a bit so you can see clearly whilst you’re working, check the print preview for a more accurate view of your page 🙂

When you’ve finished, output your page to pdf (try the link below) and then you can upload it to the site!

https://support.allyearbooks.co.uk/pdf/

Page size / page margins

Our yearbooks are now B5 size. The internal pages are slightly smaller (think about it – the paper doesn’t go up to the edge of the cover!). This was the same with our A4 yearbooks – the internal pages were slightly smaller.

If you create a page that’s exactly B5 size you’ll have no problems – there will be a few fit options online and we can easily tweak how the page fits. You don’t need to worry about creating a page exactly the right size – B5 is perfect.

If you create your pages exactly A4 size you needn’t worry either – if you upload A4 pages to the site, they will be scaled down, so just make sure that font sizes are big enough. B5 is 30% smaller so:
– 16pt at A4 = 11.2pt at B5
– 14pt = 10.2pt at B5
– 12pt = 8.4pt at B5
– 10pt = 7pt at B5

Technical B5 page dimensions are below, but first …

 

Margins, Trimbox and Bleed:

Our yearbook pages, as with all professional publishing, are printed on larger sheets and trimmed to size.  Trimming isn’t completely precise, so the background of a page should extend beyond the edges of the trim. Otherwise you can get a thin edge of white, unprinted paper.

Where the page is intended to the trimmed is called the trimbox. As explained above, this is a touch smaller than actual B5. The background that extends outside the trimbox is called bleed.

Our templates and designed pages all have a bleed – when you’re designing your own pages you should plan for this as well.  The way to ensure your background can “bleed” off the page, is to leave a good margin around the edges of your page without faces, important images or text.

As a rue of thumb, we recommend margins of 1-1.5cm all sides of each page (including where pages meet in a double page spread).  The background should fill these margins, but important page content should keep out!

Make your pages B5, at 300 dpi, with a comfortable margin and the background filling the page, and they will be perfect!

 

B5 Dimensions

Here are all the exact dimensions we use for internal pages, including bleed, for those clever bods who like to design on the edge!  They’re noted in points, mm and pixels (for 300dpi).

Points:
Trimbox: 482 x 695pt (vs 499 x 709pt actual B5)

Bleedbox: 499 x 712pt

Millimetres:
Trimbox: 170 x 245mm (vs 176 x 250mm B5)
Bleedbox: 176 x 251mm

Pixels at 300dpi:
Trimbox: 2008 x 2896px (vs 2079 x 2953px B5)
Bleedbox: 2079 x 2967px

Custom page ideas

Stuck for inspiration for custom pages? Try these AYB favourites 😀

Lookalikes

News headlines

Contents pages

Section dividers

I wish I’d never…

10 things you didn’t know about…

A cut out mask (make sure you leave the following page blank!)

Whats hot and what’s not

Wordsearch

Crosswords

Spot the difference (for any keen photoshoppers out there)

Confessions

Quotes

School trends

Shopping lists (prices)

Staff message pages (for all those fond farewells!)

Charts (music, films etc)

You can also make your own custom profile pages, awards pages or collages if you’d like!

 

Custom pages

What is a custom page?

Custom pages are ones that you make yourselves and upload to the book once complete.  This is a great way of personalising your book – and putting the more artistic amongst you to work!

You can create pages in whichever software you prefer, do bear in mind that your pages should be B5 in size (or, if you make them A4, make your text around a third larger, as we will downsize your pages to fit the book) and that you need to leave some space between the edge and any important content such as faces/text (around 1-1.5 cms should be fine).

If you’d like exact dimensions for the pages, a single side should be 176x251mm (2079×2967 pixels at 300 dpi).

You can upload pages to the site as jpeg, png or pdf files – most desktop publishing/art software will be able to output to one of these formats, but do contact us if you’re struggling.

Creating placeholder sections

You need to do this before you are able to upload a complete page.  Go to the ‘Custom pages’ tab in your yearbook and click ‘Add custom pages’ (red arrow).  You can then title your section, and choose whether it will be a single or double page section (blue arrow). 

It’s a good idea to set up placeholders for all of your sections at the start of the yearbook process – this allows you  to put your layout together right from the outset, and as you complete the pages you just need to upload the ‘on top of’ the placeholders.

There are two options for your section, single page or double page.  Keeping sections as small blocks gives you a lot more flexibility in terms of adding headers. footers and backgrounds, and it also saves you a lot of time if you need to edit a page further down the line, as you only have to reupload a small section, not a huge document!

Uploading pages

So you have your list of custom sections, each of which has a blank placeholder in your ‘Book’ tab.  You now want to upload the pages you have made on top of these.  Click the section you want to work on and then click ‘Upload’.  Find the file from your computer using the ‘Browse’ button, and then click the blue ‘Upload’ button at the bottom.  For double page sections, you can either upload two separate pages, one as the left hand and one as the right hand side (they don’t have to be the same file type) or one 2-page document.

If you upload a pdf that is more than two pages long, it will be split up into multiple single page sections.  This allows you to move them around the book easier and as I mentioned above, if you spot a typo on page 43 of a 50 page document it means you can just correct and upload one page, not the whole lot!

Profile question ideas

Need some inspiration for your profile questions?

If you want to give your members free reign, you can set up one general question, such as ‘about me’, or ‘leavers comment’.

Sometimes we find that people aren’t too sure what to write without a few clues – if your book is slow getting off the ground this may be why.  Have a look below for some sample questions:

Message to your future self

Favourite memory from school

Favourite teacher

Favourite lesson

My confession…

Nickname

If I was a superhero I’d be

In 10 years time I’ll be…

If I could spend the day as another student I’d be…

3 words that best describe me are…

My hero is…

If I was invisible for 24 hours I would…

Where are you going next?

Proudest moment

Biggest achievement

I’d like to thank…

What is the meaning of life?

Favourite quote

I’ll never forget the time…

Any last words?

Most embarrassing moment

Favourite teacher quote

Most likely to say/do…

Best kept secret

Stupidest in joke

Secret crush

Favourite song

What will you miss most?

 

Does a teacher have to be involved?

The short answer is yes! Even if they are happy for you to make the books entirely by yourselves, we do need a member of staff (usually your Head of Year or Headteacher) to let us know they are happy for you to do this.  We would ask you to get us a name and email address for them, and we’ll get in touch to offer them one of the following options:

  • to be involved throughout the process;
  • to authorise a named student to proofread and confirm the book on behalf of the school;
  • To become involved in the process once the book is at proof reading stage; or
  • school is completely uninvolved in the process (if they pick this option they might want to ask you not to use the logo, pictures of the school, teachers names etc)

As the book goes out bearing the school’s name, it’s far better to get a member of staff on board and make sure they’re happy with it – making a few changes for them before the book goes to print could save a lot of work later on, and possibly a costly reprint!

Cover Design

So you are ready to design your cover?

The first thing to do is think about the style of cover you are after? Do you want it to be fun? Formal? Arty? The choice is yours, and you can discuss all of your ideas with our design team, who can help you create your cover.

Tell us your ideas: by email, or by using the “Cover & Endpapers” button on the “Design & Manage Yearbook” tab.

Please ensure that all images you upload for your cover are of high quality. This includes crests and logos. You will also need to let us know the precise text you would like on your cover.

Here are some examples of covers we have made in the past:

Yearbook covers

And some more:

support cover

And some ideas for the back cover:

– a photo of the school
– a photo of the whole year group
– a collage of everyone’s profile photos
– a collage of general photos
– a poem
– ’14’ with list of student names inside
– list/word cloud of student names
– swirly patterns etc
– big school logo shown in stylish way
– custom artwork a student has made
– some credits ‘With thanks to…’

support cover back

How do I pay?

You can set up your yearbook online, invite your members in, get them filling out your profiles and even uploading photos for your collages for free!

Our three part payment process:

  • Once you’ve decided to go ahead with AllYearbooks (and before we start any design work for your book) we would ask that you send in your non-refundable £100 deposit. This is included in your total order cost, not a sneaky extra :p
  • Before we send your yearbooks to print we ask for a second payment, which combined with your deposit, covers 80% of your total order cost.  Please pay this promptly to avoid delays to your delivery.
  • The remaining 20% is due within 10 working days of your delivery.

Please make sure we have up to date contact details for whoever will be in charge of your finances.  Bear in mind payments can take a few days to reach us so we’d suggest processing them a little early to avoid any delays!

If you need an invoice, contact becky@allyearbooks.co.uk

Payment methods:

You can pay either by cheque:

Made payable to AllYearbooks, and sent to AllYearbooks, 86 St Barnabas Road, Cambridge CB1 2BY

or by bank transfer.  Please contact us for our bank details! Quote your yearbook number on all payments so we can attribute it to the right book!  If you’re not sure what this is please get in touch.

You can also pay securely by credit or debit card, either from within your online yearbook if you have an editor account or by going to allyearbooks.co.uk/pay and entering your customer number (found on our invoice) when prompted.

International payments may be subject to bank charges at either end, please check before you process it to avoid a surprise!  Ask your bank to make the conversion to £ sterling before they transfer the money too.

Mobile and tablet support

Using the site from a mobile or tablet?

Fairly recent phones and tablets with Android or iOS should generally work well with our online yearbook creation system. Some exotic feature aren’t currently supported on touch devices and we are working on better optimising our system for mobile users.

Android

We regularly test the site on the Nexus 7 tablet. Almost all functionality should work on recent Android devices, though the experience will be better with more recent Android releases (Ice Cream Sandwich and above) on larger screen sizes.

iPhone 3GS or higher; iPad 2 or higher

Most features should work as expected, particularly if on iOS 6 or above. If you are on iOS 5 or below you will not be able to upload photos via your iPhone although you can upgrade to iOS 6 (which is free) then photo uploads will work.

iPad 1

This runs on iOS 5 and unfortunately cannot be upgraded to iOS 6 so photo uploads won’t work. Most other features should work fine.

Windows Phones, Blackberrys and Symbian phones

We only test the site on Android and iOS devices. Some functionality may work on other mobile devices but undoubtedly there will be some features that won’t work.