How long to print and deliver my yearbooks?

Our production and delivery time varies depending which type of book you choose and we’ve reduced our times right down this year to give you the quickest turnarounds possible. When you choose a delivery date you will be given a print deadline as well, so do make sure that both of these dates work for you!

Missing your print deadline will mean that your planned delivery date is no longer possible, and you’ll be moved to the next free slot (which may not be the following day). In previous years there has been a bit of wiggle room, though this year your order needs to be fully approved and ready to send to print by 3pm on the date you are given.

We’d suggest setting a deadline of around a week before your print date, and closing the book down to all members then. That will give you (and your staff proofreader) time to read over the book thoroughly and make any necessary changes. Please bear in mind we cannot send your order to print without full approval from both of you.

Budget paperbacks & Standard laminated hardbacks: 2 weeks from print to delivery
Premium hardbacks (leatherette or laminated): 3 weeks from print to delivery

Making international payments

We’re so pleased to have a growing international following, and we want to make it as smooth for you as possible. Payments from overseas can go wrong, so here’s how to do them right!

We only take international payments by bank transfer. Cheques can take time in the post, go missing, or incur big charges for you on arrival.

For added comfort, we recommend making your transfer as early as you can at each payment stage.  For second payments within the UK, we suggest they are made at least 2 weeks ahead of the go-to-print date; for international groups we’d advise 3 or 4 weeks ahead.

We also recommend that you request your bank to do the currency conversion at their end, and then make the payment to our bank in UK pounds. This will usually give you the lowest bank charges 😉

To make your international transfer, you’ll need our IBAN number and/or BIC/Swift code – please contact us for these.

 

Premium yearbooks

Our new B5 yearbooks are a lovely size to read, and our improved pricing means you get a hardback book as standard, as well as a lot more pages for your money than in previous years.

Our standard hardback cover is finished with a full colour laminated design that our designers will work on with you.  You can either provide us with the complete covers, or we can make them to your specifications.

If you have a bit of extra money in your budget you can either add some extra pages to your book (and fill them with free collages!) or you could go for our premium upgrade package 🙂 Option 1 is our premium laminated hardback and just £5 extra per book gets you all of these great upgrades:

  • foil engraving on your front cover
  • printed endpapers inside both covers – these are the pages directly inside the front and back covers, and are the perfect place to put a year group photo, or your favourite collage, and
  • a bookmark ribbon in a choice of 15 colours

Our second option is the premium leatherette hardback:

  • Leather effect hardback with foil engraving on your front cover- you can see the foil and the leather effect colours below (bear in mind that the leather colours come out sightly darker than pictured here)
  • printed endpapers inside both covers
  • a bookmark ribbon in a choice of 15 colours

Ribbon swatch

Bookmark Ribbon Swatch

Leather swatch

Leatherette colours

foil_colours_new2016

Foil colours

Or why not do both?! For £5-6 extra you could have our premium upgrade and a pile of extra pages for collages, more profile space or a few more fond farewells from the staff – less than you’d pay for a pizza, and it’ll last a heck of a lot longer!

If you’d like to see our books, you can order a free information pack from us (email hi@allyearbooks.co.uk with your name, school name and address).  These are printed and bound in the same way as our yearbooks, and finished with our premium laminated hardback option.

If you’ve any further questions about your books, please do get in touch!

Advertising/sponsorship space in your yearbook

We see an increasing number of schools selling advertising space in their yearbooks, or getting sponsorship from local businesses.

This is a great way of adding some extra funds to your yearbook budget so why not give it a go?!  Here are some ideas for who to approach…

Primary: (we don’t see too many primary schools using adverts to be honest but I don’t see why not – you could set a trend!)                                                                                  You could approach parents who run their own local companies, or, for final year students why not ask local secondary schools?

Year 11:                                                                                                                          Driving instructors, Prom hire companies, hairdressers, beauty salons, Sixth Form Colleges.

Year 13:                                                                                                                                As for Year 11 – you could also try Universities and other local Further/Higher Education options.

Universities:                                                                                                                      We see a lot of adverts from course related suppliers – eg medical courses often have ads for pharmaceutical companies, insurance providers etc.  Try local companies who run Graduate programmes and have a high intake from your course/Uni.  You could also approach local bars and clubs, hairdressers, travel agents…  Another good one is Graduation gown hire companies.

If you decide to sell advertising space in your yearbook, you and the supplier will need to organise this between yourselves.  We’re happy to advise on artwork if need be, but we won’t get involved with payments or pricing in any way.  I’d suggest the best approach to pricing is to work out your ideal budget per student, and use the advertising funds to pay for additional pages, or our premium upgrade.

Alternatively (obviously only for students aged 18 and over) you could subsidise the cost of everyone’s book so you have enough left over for one last trip to the pub together before you leave.

How do I pay?

You can set up your yearbook online, invite your members in, get them filling out your profiles and even uploading photos for your collages for free!

Our three part payment process:

  • Once you’ve decided to go ahead with AllYearbooks (and before we start any design work for your book) we would ask that you send in your non-refundable £100 deposit. This is included in your total order cost, not a sneaky extra :p
  • Before we send your yearbooks to print we ask for a second payment, which combined with your deposit, covers 80% of your total order cost.  Please pay this promptly to avoid delays to your delivery.
  • The remaining 20% is due within 10 working days of your delivery.

Please make sure we have up to date contact details for whoever will be in charge of your finances.  Bear in mind payments can take a few days to reach us so we’d suggest processing them a little early to avoid any delays!

If you need an invoice, contact becky@allyearbooks.co.uk

Payment methods:

You can pay either by cheque:

Made payable to AllYearbooks, and sent to AllYearbooks, 86 St Barnabas Road, Cambridge CB1 2BY

or by bank transfer.  Please contact us for our bank details! Quote your yearbook number on all payments so we can attribute it to the right book!  If you’re not sure what this is please get in touch.

You can also pay securely by credit or debit card, either from within your online yearbook if you have an editor account or by going to allyearbooks.co.uk/pay and entering your customer number (found on our invoice) when prompted.

International payments may be subject to bank charges at either end, please check before you process it to avoid a surprise!  Ask your bank to make the conversion to £ sterling before they transfer the money too.

Delivery costs

All of our prices include free shipping to a single address on the UK mainland, or in Northern Ireland.  Unfortunately we cannot provide free shipping elsewhere in the world but we try to keep our prices as reasonable as possible.

For Southern Ireland addresses delivery is £2 per book, for Jersey/Guernsey and the rest of Europe it is £3 per book and for addresses elsewhere in the world it is £5 per book.

Alternatively you are more than welcome to have a courier collect your books from our UK warehouse and arrange onward shipping yourself – just let us know if you plan on doing this so we can remove your delivery charge!