Tackling a yearbook project is easiest when you’re prepared so we’ve put together a selection of resources to help you with all aspects of the project. From that initial assembly presentation to payment tracking spreadsheets, you’ll find everything you need right here!

Yearbook information pack

Loads of information about why we’re the best yearbook company to go with 🙂 If you don’t already have a hard-copy of this, please do request one. Our information guides have been specially tailored to your groups needs so you only get the info that’s relevant and not the rest.

Information book (for primary/prep schools) (.pdf, 7MB)

Information book (for secondary/sixth forms and university groups) (.pdf, 6MB)

For more ideas and example page types, have a flick through our sample yearbook:

Sample Yearbook (.pdf, 8MB)


Ready to make the big announcement? Let everybody know about the yearbook project and what they need to do with this handy presentation!

ppticon2 Assembly Presentation (.pptx, 20MB)

Poster to advertise the yearbook

Place this poster in a communal area (e.g. sixth form common room) to help encourage people to be part of the yearbook, and to let them know how to join.

Poster to advertise the yearbook (.pdf, 2MB)


Your 2017 wall planner is coming soon! Scribble important dates, school holidays and more on this calendar to help you plan your project and stay organised!

Parental permission letter

Project involving  children under 16? You may need permission from their parents or guardians to say that they can appear in the yearbooks. Download and amend our sample letter as necessary to get the ball rolling with your primary project.

Parental permission letter (.docx, 22KB)

Class profile worksheet

If you’d prefer to collect profile data in from students then type this up manually, this can be a quick and easy way to populate your yearbook. Ask a member of staff if they can host this activity in tutor time for example and at the end of the class, you’ll have all the info you need to complete your profiles saving hours of chasing people to get online.

 Class profile worksheet (.pdf, 279 KB)

Deposit request letter

Collecting deposits is the best way to gauge how many people want to buy a book and collect your first payments. Our sample letter can be downloaded and edited to suit your needs 🙂

Deposit request letter (.docx, 22KB)

Order & payment tracking spreadsheet

Keep a track of who wants a yearbook and who has paid so far with this simple spreadsheet!

Order & payment tracking spreadsheet (.xlsx, 562KB)


Have a little fun with your profile photos using these printable photobooth props. Just download, print onto card and follow the instructions to get started with your booth!

 Photobooth prop kit (.pdf, 4.81 MB )

proofing checklist

Nearly ready to print? Download our handy checklist to help you proof-read your final draft 🙂

 Proofing checklist (.pdf, 47KB)