Blocking or deleting members

Why can’t people just be nice?! You will keep these yearbooks forever (we hope 😀 ) and you don’t want to be reading some clever clog’s smart comments in 30 years time – it’s not going to make you remember them fondly.

There are a few options for how to control troublesome members, if it’s just their own profile that they’ve been messing around with the easiest way to deal with it is just to remove their profile from the group it’s in which means it won’t be visible in the book.  This is easily reversed, but remember it doesn’t remove any suggestions they’ve made, photos they’ve uploaded etc – it just hides their profile.

Block only: Next would be to block them from accessing the book and to speak to them to find out what’s going on – you can undo the block quickly if you find out that their account got hacked, or it was a friend being ‘helpful’.  If you delete them without even speaking to them they’re likely to be a bit annoyed!  If you choose to ‘block only‘ and the member is currently online, they will be logged out of the book immediately. They won’t be able to log back in, or use the forgotten password feature until they are unblocked.  All of their content (profile answers, profile photos, and collage photos) will remain in the book, so make sure you’ve edited out anything rude/offensive (https://support.allyearbooks.co.uk/inappropriate-content/).  If they try to log back in to the book, or rejoin with the same email address, they will be informed that they have been blocked.

Block and delete: The final course of action would be to block and delete them. If you decide that you need to ‘block and delete‘ the member, they will be logged out of the book immediately if they are online and all of their content will be deleted from the book, including their complete profile and any photos they have uploaded to collage folders.  Please note: You cannot undo this!

A deleted member can’t log back into the book or rejoin with the email address you deleted.  If they try, they will be informed that they have been blocked.

Editing inappropriate or offensive content

You might find that some of your members aren’t interested in writing anything serious in the yearbook – in most cases this is fine – it’s not a piece of coursework, after all!  But do remember that the book is being printed bearing the school’s name, and that what one person finds funny might really upset someone else.

Before we print your book we’ll ask you (and a member of staff at the school) to proofread it.  If there’s too much swearing, inappropriate photos or any rude or offensive comments I’d suggest you take them out.  We reserve the right to refuse to print books that contain offensive or inappropriate material but the responsibility for finding and checking this lies with you – here’s how to change any entries that need it:

Click the person’s name on the members tab.  Click ‘Edit members’ answer‘ button (see red arrow) or the ‘Change pic’ button to replace a dodgy photo.

edit inappropriate content

You can also snap between a person’s profile and their preview in the Book tab.  If you’re looking at the Book tab preview and you see a profile you want to change, simply click on the person’s profile.  When you’ve finished editing and have saved, click ‘view profile in book’ to snap back to your place in the Book tab.

Once you’ve changed your answers, be sure to save them and update the book in the Book tab.  Remember your teacher is unlikely to let the book go to print filled with obscenities and please think about how things will read to people that don’t know you!

Bear in mind that if your members are still logging in, they might change their answers back – if you find this happens often, or the same people are repeatedly causing trouble you can block or delete them – see https://support.allyearbooks.co.uk/block-or-delete/ for how to do this 🙂

Help! I forgot my login details!

If it’s your password you’ve forgotten, you can request a reset email be sent to you.  Go to our website and click the green ‘log in or join book’ button in the top right of the screen. Now just click the ‘forgot password?‘ link.

forgot password link

You will be prompted to enter your email address then you need to hit the ‘Send forgotten password email’ button 🙂

But I’ve forgotten my email address too!

How did you manage that?! 😀 Get in touch with us – email hi@allyearbooks.co.uk or call the office on 01223 503259.  We can’t make any promises to let you straight back in, for security reasons we need to be 100% sure it’s you, not someone else trying to gain access to your account.

Profile question ideas

Need some inspiration for your profile questions?

If you want to give your members free reign, you can set up one general question, such as ‘about me’, or ‘leavers comment’.

Sometimes we find that people aren’t too sure what to write without a few clues – if your book is slow getting off the ground this may be why.  Have a look below for some sample questions:

Message to your future self

Favourite memory from school

Favourite teacher

Favourite lesson

My confession…

Nickname

If I was a superhero I’d be

In 10 years time I’ll be…

If I could spend the day as another student I’d be…

3 words that best describe me are…

My hero is…

If I was invisible for 24 hours I would…

Where are you going next?

Proudest moment

Biggest achievement

I’d like to thank…

What is the meaning of life?

Favourite quote

I’ll never forget the time…

Any last words?

Most embarrassing moment

Favourite teacher quote

Most likely to say/do…

Best kept secret

Stupidest in joke

Secret crush

Favourite song

What will you miss most?

 

Does a teacher have to be involved?

The short answer is yes! Even if they are happy for you to make the books entirely by yourselves, we do need a member of staff (usually your Head of Year or Headteacher) to let us know they are happy for you to do this.  We would ask you to get us a name and email address for them, and we’ll get in touch to offer them one of the following options:

  • to be involved throughout the process;
  • to authorise a named student to proofread and confirm the book on behalf of the school;
  • To become involved in the process once the book is at proof reading stage; or
  • school is completely uninvolved in the process (if they pick this option they might want to ask you not to use the logo, pictures of the school, teachers names etc)

As the book goes out bearing the school’s name, it’s far better to get a member of staff on board and make sure they’re happy with it – making a few changes for them before the book goes to print could save a lot of work later on, and possibly a costly reprint!

Inviting or adding members

Now that you’re past the initial set up (adding profile questions, groups, photo labels and awards) it’s time to get members involved.

EITHER

Invite members: If you want the yeargroup to log in and add their own content. We recommend this option, as it’s a really quick and easy way to collect photos and text.

Add members manually: If you want to add content on behalf of members, and they won’t be logging in. Useful for younger yeargroups.

Share and edit your invitation code, and invite friends via Facebook too.

adding_and_inviting_members_screenshot

You can manage members in the  “Members & groups” tab, and you can promote members to editors if you need to.

 

Adding profile questions, groups, labels and awards

So! Time to get started 🙂

Whether you are inviting your yeargroup to log in and add content, or if you are adding everything on their behalf, it’s a good idea to set a few things up first. Once you have added these, you will be ready to create profile pages.

  • Adding profile questions: Think about how to best represent the fun your yeargroup has had. Ask many individual individual questions (e.g. In Year 7 I was…) or a general question (About me, or Message to the year).
  • Adding profile groups: Add individual form/house groups or one group for the entire year. Add separate profile groups for teachers/staff members.
  • Adding photo labels: Organise your photos with labels. Members can apply the labels to photos they upload, and editors can use labels to filter search results when adding photos to pages.
  • Adding awards: Add award categories and choose from having all members as nominees, or adding a custom list. Members can vote online.

You can add/edit all of the above information from the “Design & manage yearbook” tab.

screenshot_of_design_and_manage_tab

Our yearbook information pack

Answering questions and demonstrating the quality of our yearbooks!

We can pop one in the post to you today
If you’d like a copy of our pack drop us an email along with your name and full postal address and we’ll send one out to you.We can’t send them to addresses outside the UK (this helps us keep our costs down) but you can download the pdf version using the link below.The packs are printed in exactly the same way as our yearbooks, and are finished to the premium laminated hardback specification.

They are full of lovely, high-quality close-ups of the different yearbook options (standard vs premium) and we’ve included samples of our favourite collages, covers and other artwork to inspire you and your team.

Hard copy packs also include a poster you can put up at school to help advertise the yearbook.  If you’d like an electronic version of the poster so you can print out more let us know and we’ll send one over!

Download an information pack now

It really, really is not the same as having a physical copy of our information pack in your hands, but if you just can’t wait click the link below to have a read now:

Download yearbook information pack (8MB)

More questions?

Find some answers now, but don’t let it stop you from ordering your information pack!

Terms of use

Terms of use

These Terms of Use are effective as of 30th January, 2015.

We are AllYearbooks, a service to create online and physical yearbooks using a web-based system. AllYearbooks’ service and network (collectively, “AllYearbooks” or “the Service”) are operated by AllYearbooks Limited (company number: 5137269, England; registered address: 86 St Barnabas Road, Cambridge CB1 2BY), and its corporate affiliates (collectively, “us”, “we” or “the Company”). By using the allyearbooks.co.uk web site (the “Web site”) you signify that you have read, understand and agree to be bound by these Terms of Use (“Terms of Use” or “Agreement”). We reserve the right, at our sole discretion, to change, modify, add, or delete portions of these Terms of Use at any time without further notice. If we do this, we will post the changes to these Terms of Use on this page and will indicate at the top of this page the Terms of Use’s effective date. Your continued use of the Service or the Web site after any such changes constitutes your acceptance of the new Terms of Use. If you do not agree to abide by these or any future Terms of Use, please do not use or access the Service or the Web site. It is your responsibility to regularly review these Terms of Use.

Eligibility

You must be thirteen years of age or older to register as a member of AllYearbooks (a “Member”) or use the Web site. Membership in the Service is void where prohibited. By using the Service or the Web site, you represent and warrant that you agree to and to abide by all of the terms and conditions of this Agreement. AllYearbooks may terminate your Membership and/or prohibit you from using or accessing the Service or the Web site for any reason, at any time.

Member Conduct

You understand that the Service and the Web site are available for your personal, non-commercial use only. You represent, warrant and agree that no materials of any kind submitted through your account will violate or infringe upon the rights of any third party, including copyright, trademark, privacy, publicity or other personal or proprietary rights; or contain libelous, defamatory or otherwise unlawful material. You further agree not to harvest or collect email addresses or other contact information of Members from the Service or the Web site by electronic or other means for the purposes of sending unsolicited emails or other unsolicited communications. Additionally, you agree not to use automated scripts to collect information from the Service or the Web site or for any other purpose. You further agree that you may not use the Service or the Web site in any unlawful manner or in any other manner that could damage, disable, overburden or impair Web site. In addition, you agree not to use the Service or the Web site to:

  • upload, post, email, transmit or otherwise make available any content that we deem to be harmful, threatening, abusive, harassing, vulgar, obscene, hateful, or racially, ethnically or otherwise objectionable;
  • impersonate any person or entity, or falsely state or otherwise misrepresent yourself or your affiliation with any person or entity;
  • upload, post, email, transmit or otherwise make available any unsolicited or unauthorized advertising, promotional materials, “junk mail,” “spam,” “chain letters,” “pyramid schemes,” or any other form of solicitation;
  • upload, post, email, transmit or otherwise make available any material that contains software viruses or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment;
  • intimidate or harass another;
  • use or attempt to use another’s account, service or system without authorization from the Company, or create a false identity on the Service or the Web site.

Proprietary Rights in Content on the Web Site

All content on the Web site, including but not limited to design, text, graphics, other files, and their selection and arrangement (the “Content”), are the proprietary property of the Company or its licensors. All rights reserved. No Content may be modified, copied, distributed, framed, reproduced, republished, downloaded, displayed, posted, transmitted, or sold in any form or by any means, in whole or in part, without the Company’s prior written permission. You may download or print a copy of any portion of the Content solely for your personal, non-commercial use, provided that you keep all copyright or other proprietary notices intact. You may not republish Content on any Internet, Intranet or Extranet site or incorporate the information in any other database or compilation. Any other use of the Content is strictly prohibited.

All trademarks, logos, trade dress and service marks on the Web site are either trademarks or registered trademarks of the Company or its licensors and may not be copied, imitated, or used, in whole or in part, without the prior written permission of the Company.

Member Content Posted on the Web Site

You are solely responsible for the photos, profiles and other content that you publish or display (hereinafter, “post”) on or through the Service or the Web site, or transmit to other Members (collectively the “Member Content”). You understand and agree that the Company may review and delete or remove any Member Content that in the sole judgement of the Company violate this Agreement or which might be offensive, illegal, or that might violate the rights, harm, or threaten the safety of Members or others.

By posting Member Content to any part of the Web site, you automatically grant, and you represent and warrant that you have the right to grant, to the Company an irrevocable, perpetual, non-exclusive, transferable, fully paid, worldwide license (with the right to sublicense) to store, copy and print such information and content for all purposes deemed necessary by the Company to create a book containing such information and content.

You may remove your Member Content from the Web site at any time. If you choose to remove your Member Content, the license granted above will automatically expire.

Copyright Policy

We respect the intellectual property rights of others. If you believe your work has been copied in a way that constitutes copyright infringement or are aware of any infringing material on the Web site, please contact us and provide us with the following information: an electronic or physical signature of the person authorized to act on behalf of the owner of the copyright interest; a description of the copyrighted work that you claim has been infringed; a description of where the material that you claim is infringing is located on the Web site; your address, telephone number, and email address; a written statement by you that you have a good faith belief that the disputed use is not authorized by the copyright owner, its agent, or the law; a statement by you, made under penalty of perjury, that the above information in your notice is accurate and that you are the copyright owner or authorized to act on the copyright owner’s behalf.

Links to other websites

The Web site contains links to other web sites. We are not responsible for the content, accuracy or opinions express in such web sites, and such web sites are not investigated, monitored or checked for accuracy or completeness by us. Inclusion of any linked web site on or through the Web site or the Service does not imply approval or endorsement of the linked web site by us. If you decide to leave the Web site and access these third-party sites, you do so at your own risk.

Member Disputes

You are solely responsible for your interactions with other AllYearbooks Members. We reserve the right, but have no obligation, to monitor disputes between you and other Members.

Privacy

We take our Members’ privacy seriously. You can read the Web site’s Privacy Policy. By using the Web site or the Service, you are consenting to have your personal data transferred to and processed in the United Kingdom.

Disclaimers

The Company is not responsible for any incorrect or inaccurate Content posted on the Web site or in connection with the Service, whether posted or caused by users of the Web site, Members or by any of the equipment or programming associated with or utilized in the Web site or the Service. The Company is not responsible for the conduct, whether online or offline, of any user of the Web site or Member of the Service. The Web site and the Service may be temporarily unavailable from time to time for maintenance or other reasons. AllYearbooks assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, user or Member communications. The Company is not responsible for any problems or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of email or players on account of technical problems or traffic congestion on the Internet or at any web site or combination thereof, including injury or damage to users and/or Members or to any other person’s computer related to or resulting from participating or downloading materials in connection with the Web and/or in connection with the Service. Under no circumstances will the Company be responsible for any loss or damage, including personal injury or death, resulting from anyone’s use of the Web site or the Service, any Content posted on or through the Web site or the Service or transmitted to Members, or any interactions between users of the Web site or Members, whether online or offline. THE WEB SITE, THE SERVICE AND THE CONTENT ARE PROVIDED “AS-IS” AND THE COMPANY DISCLAIMS ANY AND ALL WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF TITLE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. THE COMPANY CANNOT GUARANTEE AND DOES NOT PROMISE ANY SPECIFIC RESULTS FROM USE OF THE WEB SITE AND/OR THE SERVICE.

Limitation on Liability

EXCEPT IN JURISDICTIONS WHERE SUCH PROVISIONS ARE RESTRICTED, IN NO EVENT WILL ALLYEARBOOKS BE LIABLE TO YOU OR ANY THIRD PERSON FOR ANY INDIRECT, CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES, INCLUDING FOR ANY LOST PROFITS OR LOST DATA ARISING FROM YOUR USE OF THE WEB SITE OR THE SERVICE, EVEN IF THE COMPANY IS AWARE OR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, THE COMPANY’S LIABILITY TO YOU FOR ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION, WILL AT ALL TIMES BE LIMITED TO THE LESSER OF: (A) THE AMOUNT PAID, IF ANY, BY YOU TO ALLYEARBOOKS FOR THE SERVICE DURING THE TERM OF MEMBERSHIP; AND (B) ONE HUNDRED POUNDS STERLING (£100).

Legal Jurisdiction

English law shall apply to these Terms. You irrevocably agree that the courts of England, United Kingdom, will have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with these Terms and for those purposes irrevocably submit all disputes to the exclusive jurisdiction of the English courts.

Indemnity

You agree to indemnify and hold the Company, its subsidiaries and affiliates, and each of their directors, officers, agents, contractors, partners and employees, harmless from and against any loss, liability, claim, or demand, including reasonable attorney’s fees, arising out of any claim, action, investigation or proceeding made or instituted by any third party due to or arising out of your use of the Service or the Web site in violation of this Agreement or your violation of any law or the rights of a third party.

Other

These Terms of Use, together with the Privacy Policy and any other policies of the Company posted by us on the Web site, constitute the entire agreement between you and the Company regarding the use of the Web site and/or the Service, superseding any prior agreements between you and the Company relating to your use of the Web site or the Service. The failure of the Company to exercise or enforce any right or provision of these Terms of Use shall not constitute a waiver of such right or provision in that or any other instance. If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.

 

Privacy policy

At AllYearbooks.co.uk, considering the nature of the service we offer, we take privacy concerns extremely seriously.

The editors of every yearbook can choose for their yearbook to be viewable by: everyone, just members of the yearbook; just editors of the yearbook.

Individuals within yearbooks can choose for the individual yearbook entry to be viewable by: everyone who can view the yearbook; just members of the yearbook; just editors of the yearbook.

Also, although member entries within yearbooks may include contact details, when viewing a member’s entry online, certain contact fields are hidden.

Thumbnail photos of members are accessible to all, but larger photos are accessible only if the member’s full entry is accessible to a user.

If you feel we haven’t taken your privacy fully into concern, please let us know and we shall try to rectify the situation.