Page size / page margins

Our yearbooks are now B5 size. The internal pages are slightly smaller (think about it – the paper doesn’t go up to the edge of the cover!). This was the same with our A4 yearbooks – the internal pages were slightly smaller.

If you create a page that’s exactly B5 size you’ll have no problems – there will be a few fit options online and we can easily tweak how the page fits. You don’t need to worry about creating a page exactly the right size – B5 is perfect.

If you create your pages exactly A4 size you needn’t worry either – if you upload A4 pages to the site, they will be scaled down, so just make sure that font sizes are big enough. B5 is 30% smaller so:
– 16pt at A4 = 11.2pt at B5
– 14pt = 10.2pt at B5
– 12pt = 8.4pt at B5
– 10pt = 7pt at B5

Technical B5 page dimensions are below, but first …


Margins, Trimbox and Bleed:

Our yearbook pages, as with all professional publishing, are printed on larger sheets and trimmed to size.  Trimming isn’t completely precise, so the background of a page should extend beyond the edges of the trim. Otherwise you can get a thin edge of white, unprinted paper.

Where the page is intended to the trimmed is called the trimbox. As explained above, this is a touch smaller than actual B5. The background that extends outside the trimbox is called bleed.

Our templates and designed pages all have a bleed – when you’re designing your own pages you should plan for this as well.  The way to ensure your background can “bleed” off the page, is to leave a good margin around the edges of your page without faces, important images or text.

As a rue of thumb, we recommend margins of 1-1.5cm all sides of each page (including where pages meet in a double page spread).  The background should fill these margins, but important page content should keep out!

Make your pages B5, at 300 dpi, with a comfortable margin and the background filling the page, and they will be perfect!


B5 Dimensions

Here are all the exact dimensions we use for internal pages, including bleed, for those clever bods who like to design on the edge!  They’re noted in points, mm and pixels (for 300dpi).

Trimbox: 482 x 695pt (vs 499 x 709pt actual B5)

Bleedbox: 499 x 712pt

Trimbox: 170 x 245mm (vs 176 x 250mm B5)
Bleedbox: 176 x 251mm

Pixels at 300dpi:
Trimbox: 2008 x 2896px (vs 2079 x 2953px B5)
Bleedbox: 2079 x 2967px

Custom page ideas

Stuck for inspiration for custom pages? Try these AYB favourites 😀


News headlines

Contents pages

Section dividers

I wish I’d never…

10 things you didn’t know about…

A cut out mask (make sure you leave the following page blank!)

Whats hot and what’s not



Spot the difference (for any keen photoshoppers out there)



School trends

Shopping lists (prices)

Staff message pages (for all those fond farewells!)

Charts (music, films etc)

You can also make your own custom profile pages, awards pages or collages if you’d like!


Custom pages

What is a custom page?

Custom pages are ones that you make yourselves and upload to the book once complete.  This is a great way of personalising your book – and putting the more artistic amongst you to work!

You can create pages in whichever software you prefer, do bear in mind that your pages should be B5 in size (or, if you make them A4, make your text around a third larger, as we will downsize your pages to fit the book) and that you need to leave some space between the edge and any important content such as faces/text (around 1-1.5 cms should be fine).

If you’d like exact dimensions for the pages, a single side should be 176x251mm (2079×2967 pixels at 300 dpi).

You can upload pages to the site as jpeg, png or pdf files – most desktop publishing/art software will be able to output to one of these formats, but do contact us if you’re struggling.

Creating placeholder sections

You need to do this before you are able to upload a complete page.  Go to the ‘Custom pages’ tab in your yearbook and click ‘Add custom pages’ (red arrow).  You can then title your section, and choose whether it will be a single or double page section (blue arrow). 

It’s a good idea to set up placeholders for all of your sections at the start of the yearbook process – this allows you  to put your layout together right from the outset, and as you complete the pages you just need to upload the ‘on top of’ the placeholders.

There are two options for your section, single page or double page.  Keeping sections as small blocks gives you a lot more flexibility in terms of adding headers. footers and backgrounds, and it also saves you a lot of time if you need to edit a page further down the line, as you only have to reupload a small section, not a huge document!

Uploading pages

So you have your list of custom sections, each of which has a blank placeholder in your ‘Book’ tab.  You now want to upload the pages you have made on top of these.  Click the section you want to work on and then click ‘Upload’.  Find the file from your computer using the ‘Browse’ button, and then click the blue ‘Upload’ button at the bottom.  For double page sections, you can either upload two separate pages, one as the left hand and one as the right hand side (they don’t have to be the same file type) or one 2-page document.

If you upload a pdf that is more than two pages long, it will be split up into multiple single page sections.  This allows you to move them around the book easier and as I mentioned above, if you spot a typo on page 43 of a 50 page document it means you can just correct and upload one page, not the whole lot!

Cover Design

So you are ready to design your cover?

The first thing to do is think about the style of cover you are after? Do you want it to be fun? Formal? Arty? The choice is yours, and you can discuss all of your ideas with our design team, who can help you create your cover.

Tell us your ideas: by email, or by using the “Cover & Endpapers” button on the “Design & Manage Yearbook” tab.

Please ensure that all images you upload for your cover are of high quality. This includes crests and logos. You will also need to let us know the precise text you would like on your cover.

Here are some examples of covers we have made in the past:

Yearbook covers

And some more:

support cover

And some ideas for the back cover:

– a photo of the school
– a photo of the whole year group
– a collage of everyone’s profile photos
– a collage of general photos
– a poem
– ’14’ with list of student names inside
– list/word cloud of student names
– swirly patterns etc
– big school logo shown in stylish way
– custom artwork a student has made
– some credits ‘With thanks to…’

support cover back

Converting files to PDF format

Apple Mac OS X

Apple Mac OS X users can use an in-built PDF converting utility.

You can convert nearly any kind of document into a PDF file. To do so:

  1. Open the document in a Mac OS X application that can read its format, and from the File menu, select Print…
  2. In the print window, click PDF, and then Save as PDF…
  3. Choose a destination, and save the document as a PDF file onto your hard drive.

Microsoft Windows

Microsoft Windows users can ‘Print’ files to PDF using the free primoPDF software. Follow the guide to ensure these files are ready to upload to your yearbook.

  1. Download PrimoPDF and install it.
  2. Open your document as usual and print, choosing PrimoPDF as the printer and click ‘OK’
  3. Choose ‘Prepress’ (no need to change any other options)
  4. Click ‘create PDF’

Once converted to PDF, first check the file looks as intended before uploading it into your online yearbook.

IMPORTANT: Please ensure you do choose ‘Prepress’ as above as otherwise the quality of your output PDF may not be high enough for printing. We also recommend opening the PDF and zooming in to around 300% as this gives an idea of the quality when printed.

Alternatively (Microsoft Office 2007 only), you may download the ‘Save as PDF’ plugin here: When using the ‘Save as PDF’ dialog, click the ‘Options’ button and check the ‘ISO 19005-1 compliant’ box. This will embed any custom fonts you’ve used in the file – exactly what our site needs.

Background transparency from Photoshop
Are you exporting artwork as PDF from Photoshop and finding that you can’t change the background using our website? That’s probably because Photoshop has saved the PDF with a white rather than transparent background (often due to saving it with a ‘PDF/X-xxx’ setting). Here’s how to fix it…

  • hide any background layer you currently have in case it’s not already hidden
  • File -> save as
  • choose a name and tick ‘as a copy’
  • don’t worry too much about the other options
  • click ‘save’
  • on ‘save adobe PDF’ options page…
  • choose ‘adobe PDF preset’ of ‘[High Quality Print]’
  • untick the ‘option’ of ‘Preserve Photoshop Editing Capabilities’
  • click ‘save PDF’

To be sure, you can open this PDF in Photoshop to ensure it has a transparent rather than white background before uploading it to our site (using the ‘Custom pages’ tab).